The Multi-Currency Module allows your organization to manage purchasing
and sales in multiple currencies.
- Currency Table – From the Main Menu toolbar,
left-click Administration, select General Tables List By Code, and
left-click Currency. The Currency List search window will appear.
Ensure the currencies that are required for your organization are
included on the currency list.
- Admin
- Base Currency – From the Setup tab of
the Company Setup window, select the base currency in the Base
Currency field.
NOTE: The
base currency setup should be performed ONLY ONCE and should not
be modified at any time after the initial setup. If the base currency
is changed after ANY transactions, the integrity of the data will
be compromised.
- Purchasing Conversion
- Option 1 (default)– Perform currency
conversion each time a purchase order, receiver, or invoice
is created using the factors present in the currency conversion
tables at the time the documents are created. This may result
in different base currency value for each of the documents.
- Option 2 – Perform currency conversion
for the purchase order only. The conversion factor used for
the purchase order will be used for the receiver and invoice
regardless of the factors present in the currency conversion
tables at the time those documents are created.
- From the Document Settings tab of
the Company Setup window, locate the [ID:0310] check box.
To select Option 1, leave the check box unchecked; to select
Option 2, left-click the check box to mark as “checked”.
- Sales Conversion
- Option 1 (default)– Perform currency
conversion each time a sales order, pick ticket, or invoice
is created using the factors present in the currency conversion
tables at the time the documents are created. This may result
in different base currency value for each of the documents.
- Option 2 – Perform currency conversion
for the sales order only. The conversion factor used for the
sales order will be used for the pick ticket and invoice regardless
of the factors present in the currency conversion tables at
the time those documents are created.
- From the Document Settings tab of
the Company Setup window, locate the [ID:0311] check box.
To select Option 1, leave the check box unchecked; to select
Option 2, left-click the check box to mark as “checked”.
- Customer Currency – From the Financials tab
of the Customer File window, select the customer currency in the Customer
Currency field.
- Vendor Currency – From the Financials tab
of the Vendor File window, select the vendor currency in the Vendor
Currency field.
- Bank Account – When a bank account is created,
select the currency of the bank account in the Currency field on the
Bank Account window.
- Conversion Table
- Manual Update - From the Main Menu toolbar,
left-click Administration, select Conversion Tables, and left-click
Currency Conversion - Financials.
- The Convert Currency List search
window will appear.
- Left-click the Add button.
- The Insert Convert Currency window
will appear.
- From Code field – Select the
currency that you will be converting from.
- To Code field – Select the currency
that you will be converting to.
- Rate field – Enter the conversion
rate.
- Date field – Enter the date and
time at which the currency rate is effective.
- Automatic Update (from yahoo.com) - From
the Main Menu toolbar, left-click Internet and left-click Download
Currency Conversion Rates.
- The Currency Quotes From Yahoo window
will appear.
- Input the currency conversions that
you would like to update in the following format:
[from currency][to currency]=X (i.e. from US Dollar to Euro,
you would be entered “USDEUR=X”)
An unlimited number of conversions may be looked up by listing
them in the search field and separating them by a space.
NOTE: The
currency codes must be in the Currency List and must correspond
to the standard currency code used by yahoo.com.
- Left-click the Go button and
all quotes will be obtained and listed in the grid.
- Left-click the Save button and all
quotes will be imported to the Convert Currency List.
