Enter DD250 Information

Purpose: To enter data relevant to the DD250(n) a form, officially referred to as 'DD Form 250', titled "Material Inspection and Receiving Report" which is managed by the US DoD form.

There are three (3) documents in which DD250 information can be entered.

NOTE: If the DD250 information is entered in one document, the information will be automatically populated when the document is converted or processed; however, if DD250 information is entered into converted documents, that information will not be populated back to the parent document.

Access

1. From the sales order:
1. Left-click the Optn (Option) button and a menu will appear.
   
   
2. Left-click J. DD250 Form and the DD250 SetUp Screen window will appear (see Fields section below).
2. From the pick ticket:
1. Left-click the Optn (Option) button and a menu will appear.
   
   
2. Left-click D. DD250-Form and the DD250 SetUp Screen window will appear (see Fields section below).
3. From the sales invoice:
1. Left-click the Optn (Option) button and a menu will appear.
   
   
2. Left-click A. DD250-Form and the DD250 SetUp Screen window will appear (see Fields section below).

Fields

1. Contract field - Enter the information that should appear in Block 1 - PROCUREMENT INSTRUMENT IDENTIFICATION (CONTRACT) NO.
2. Order field - Enter the information that should appear in Block 1 - ORDER NO.
3. Shipment No field- Enter the information that should appear in Block 2 - SHIPMENT NO.
4. Ship Date Code field - Enter up to one character that will be printed just after the date in Block 3 - DATE SHIPPED.
5. (B/L) field - Enter the information that should appear in Block 4 - B/L.
6. (TCN) field - Enter the information that should appear in Block 4 - TCN.
7. Acceptance Point group box(n) an area within the user interface that is bordered by a frame and may be labeled
1. Select the radio button to the left of the Source label if acceptance takes place at source.
2. Select the radio button to the left of the Destination label if acceptance takes place at destination.
8. Contractor group box
1. Select the radio button to the left of the Customer label if your customer is the prime contractor (your company is the subcontractor).
2. Select the radio button to the left of the Our Company label if your company is the prime contractor.
9. Prime Contractor field
1. If the Customer radio button is selected, left-click the ellipsis and the Ship To List search window will appear listing the ship to address of the customer associated with the document. The address to be printed in Block 9 - PRIME CONTRACTOR may be selected by double-clicking the applicable record or by highlighting the applicable record and left-clicking the OK button.
   
   NOTE: CAGE CODE - (to be verified)
2. If the Our Company radio button is selected, left-click the ellipsis and the Warehouse/Address List search window will appear. The address to be printed in Block 9 - PRIME CONTRACTOR may be selected by double-clicking the applicable record or by highlighting the applicable record and left-clicking the OK button.
   
   NOTE: The value in the Code field on the Warehouse tab of the selected warehouse will be printed in Block 9 - CODE.
10. Administered By field - Left-click the ellipsis and the Ship To List search window will appear listing the ship to addresses of the customer associated with the document. The address to be printed in Block 10 - ADMINISTRATED BY may be selected by double-clicking the applicable record or by highlighting the applicable record and left-clicking the OK button.
    
    NOTE: CAGE CODE - (to be verified)
11. Shipped From field - Left-click the ellipsis and the Warehouse/Address List search window will appear. The address to be printed in Block 11 - SHIPPED FROM may be selected by double-clicking the applicable record or by highlighting the applicable record and left-clicking the OK button.
    
    NOTE: The value in the Code field on the Warehouse tab of the selected warehouse will be printed in Block 11 - CODE.
12. Marked For group box
1. Four (4) unlabeled fields - Enter the information that should appear in Block 14 - MARKED FOR.
2. Code field - Enter the CAGE Code that should appear in Block 14 - CODE.
13. Contract Quality Assurance group box
1. Select the radio button to the left of the CQA label if the CQA block should be checked in Block 21 - CONTRACT QUALITY ASSURANCE.
2. Select the radio button to the left of the Acceptance label if the ACCEPTANCE block should be checked in Block 21 - CONTRACT QUALITY ASSURANCE.
3. Select the radio button to the left of the Both label if both the CQA and ACCEPTANCE blocks should be checked in Block 21 - CONTRACT QUALITY ASSURANCE.
14. Procurement Quality Assurance group box
1. Select the radio button to the left of the Alternative Release label if on an alternative release procedure is identified in the contract. The words ALTERNATIVE RELEASE PROCEDURE will be printed just above the appropriate signature in Block 21 - CONTRACT QUALITY ASSURANCE.
2. Select the radio button to the left of the Fast Pay label if government acceptance is not required due to execution of Fast Pay procedures. The words FAST PAY will be printed just above the appropriate signature in Block 21 - CONTRACT QUALITY ASSURANCE.
3. Select the radio button to the left of the Certificate of Conformance label if exceptions are noted on Certificates of Conformance attached to the DD250. The words CERTIFICATE OF CONFORMANCE will be printed just above the appropriate signature in Block 21 - CONTRACT QUALITY ASSURANCE.
4. Select the radio button to the left of the None label (default) to identify the DD250 will be utilized as the sole acceptance document.
15. Government Rep field - Left-click the ellipsis and the Users List search window will appear. The representative information to be printed just below the appropriate signature in Block 21 - CONTRACT QUALITY ASSURANCE may be selected by double-clicking the applicable record or by highlighting the applicable record and left-clicking the OK button.
    
    NOTE: Each government representative for whom information is to be printed on DD250 forms must be set up as a user as follows:
1. Enter name in First Name and Last Name in the header of the user file.
2. Enter address on Personal Info tab of the user file. The Address1, Address2, City, State, and ZIP fields will print on the form.
3. Enter title in Title field on Personal Info tab of the user file.
4. Enter the phone number in Tel field on the Personal Info tab of the user file.