Exchange Manager - Brokered Exchange
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Exchange Manager - Brokered Exchange

Exchange Manager - Brokered Exchange

  1. CREATE EXCHANGE ORDER (S.O.) FOR CUSTOMER
    1. OPTION A
      1. Click on "Operations".
      2. Select Exchange Manager.
      3. Click on "Add".
      4. Double click on the selected Customer.
      5. This will create an Exchange Order (S.O.)
      6. Enter the Customer P.O. Number.
      7. Enter Header information and click on "OK" to save.
      8. Add lines to Exchange Order: Click on "Add" for each new line or use the down arrow key on your keyboard to add a new line.

        (Using the TAB key to the end of the line will generate a new line as well)
      9. Choose your line type from 17-19 and select your part number.
      10. Enter all other relevant data pertaining to each line.
      11. Click "OK" to save the Sales Order.
      12. Click on "Print" to print the Sales Order to the Customer.
    2. OPTION B
      1. Click on "Orders".
      2. Click on "Add".
      3. Select the Customer from the list and click on "OK".
      4. Change S.O. Type to Exchange Order (S.O.).
      5. Enter the Customer P.O. Number.
      6. Enter Header information and click on "OK" to save.
      7. Add lines to Exchange Order: Click on "Add" for each new line or use the down arrow key on your keyboard to add a new line.

        (Using the TAB key to the end of the line will generate a new line as well)
      8. Choose your line type from 17-19 and select your part number.
      9. Enter all other relevant data pertaining to each line.
      10. Click "OK" to save the Sales Order.
      11. Click on "Print" to print the Sales Order to the Customer.
  2. LINE TYPES
    1. Type 09 – Core Exchange Charge – Charges only Shipping/Invoicing. Adds quantity and cost to or from inventory in Core Shipping and Core Receiving documents.
    2. Type 17 – Brkr – Exchange Charge Plus Cost of Overhaul.
    3. Type 18 – Brkr – Flat Exchange Charge/Repair By Us/ Return Core As Is.
    4. Type 19 – Brkr – Flat Exchange Charge/Repair By Customer/Return Core Overhauled.
    5. Type 35 – Repair Charge Only – Does not add cost or quantity to or from inventory.
  3. CREATE EXCHANGE ORDER (P.O.) FROM VENDOR
    1. OPTION A
      1. Click on "Operations".
      2. Select Exchange Manager.
      3. Click on "Add".
      4. Double click on the selected Vendor.
      5. This will create an Exchange Order (P.O.)
      6. Enter Header information and click on "OK" to save.
      7. Go to "Lines".
      8. Click on "Edit" to get into Edit Mode.
      9. Go to "Options" and select "Convert from Sales Order".
      10. Enter all other relevant data pertaining to the line. (Line Type will default from S.O.)
      11. Click "OK" to save the Purchase Order.
      12. Click on "Print" to print the Purchase Order to the Vendor.
    2. OPTION B
      1. Click on "Orders".
      2. Click on "Add".
      3. Select the Vendor from the list and click on "OK".
      4. Change Sales Order Type to Exchange Order (S.O.).
      5. Enter Header information and click on "OK" to save.
      6. Go to "Lines".
      7. Click on "Edit" to get into Edit Mode.
      8. Go to "Options" and select "Convert from Sales Order".
      9. Enter all other relevant data pertaining to the line. (Line Type will default from S.O.)
      10. Click "OK" to save the Purchase Order.
      11. Click on "Print" to print the Purchase Order to the Vendor.
  4. CREATE PURCHASE RECEIVER
    1. Click on "Receiving"
    2. Click on "Add".
    3. All open Purchase Orders will show in the "P.O. No." list.
    4. Double click on the Exchange Order (P.O.) to be received.
    5. Click "OK" in the Pick & Receive window.
    6. Double click on each line and enter quantity received.
    7. Enter W/H number, Bin Location and any trace information required.
    8. Click "OK" twice to save Receiver
    9. Click on "Print" to print the receiver.
    10. Click on "Upd" and select "Update Stock"
    11. Click on "Upd" and select "Close Receiver"
    12. Once the Purchase Receiver is closed, the system will automatically generate Claim for the Core Part. You can choose to open the Claim at that point or at a later time.

      NOTE: If parts are serialized, you must enter a serial Number for each part.
  5. CREATE VENDOR INVOICE FOR THE RECEIVER
    1. OPTION A
      1. Click on "Receiving".
      2. Double click on the Closed Purchase Receiver.
      3. Click on "Upd" and select "Create Invoice"
      4. A window will prompt you to enter the Vendor’s Invoice number, invoice amount and Invoice date. Enter that data in the Acct Tab of the Receiver.
      5. Click OK to save Invoice
      6. Click "Aprv" to approve invoice for payment.
    2. OPTION B
      1. Click on "Invoice".
      2. Click on "Add" and select Purchase Invoice.
      3. Double click on the Vendor from the list
      4. Mark the Receiver you want to invoice.
      5. Click "OK" to create Invoice.
      6. A window will prompt you to enter the Vendor’s Invoice number, invoice amount and Invoice date. Enter that data in the Acct Tab of the Receiver.
      7. Click OK to save Invoice
      8. Click "Aprv" to approve invoice for payment.
  6. CREATE SHIPPER PICKING TICKET / PACKING SLIP TO CUSTOMER
    1. OPTION A
      1. Click on "Orders".
      2. Double click on the Exchange Sales Order selected.
      3. Click on "Optn".
      4. Select "C.Create Pick Ticket".
      5. Select "Select All Open Lines (Quantity back > 0)".
      6. Mark the line items to be shipped.
      7. Click "OK" to save (A pick ticket will be generated).
      8. Click on "Edit".
      9. Click on "Lines".
      10. Double Click on the lines to be shipped. You must also ship the Line Type 09 Core Charge.
      11. Select Warehouse location and enter the quantity to be shipped from this location.

        (The part will be booked in a location allocated from the Purchase Receiver)
      12. Click "OK" to save line.
      13. Click "OK" to save Pick Ticket.
      14. Click on "Upd" and select "Update Stock".
      15. Click on "Upd" and select "Close Pick Ticket".
      16. Once the Picking Ticket is closed, the system will automatically generate an RMA for the Core Part. You can choose to open the RMA at that point or at a later time.

        NOTE: If parts are serialized, you must enter a serial Number for each part
    2. OPTION B
      1. Click on "Pick & Ship".
      2. Click on "Add" and click on the 3-dots (next to S.O. No).
      3. Select the Exchange S.O. from the list and click "OK" to save.
      4. Mark the line items to be shipped.
      5. Click "OK" to save (A pick ticket will be generated).
      6. Click on "Edit".
      7. Click on "Lines".
      8. Double Click on the lines to be shipped. You must also ship the Line Type 09 Core Charge.
      9. Select Warehouse location and enter the quantity to be shipped from this location.

        (The part will be booked in a location allocated from the Purchase Receiver)
      10. Click "OK" to save line.
      11. Click "OK" to save Pick Ticket.
      12. Click on "Upd" and select "Update Stock".
      13. Click on "Upd" and select "Close Pick Ticket".
      14. Once the Picking Ticket is closed, the system will automatically generate an RMA for the Core Part. You will have the option to open the RMA now or edit later.

        NOTE: If parts are serialized, you must enter a serial Number for each part
  7. PRINT PICKING TICKET
    1. Click on "Pick & Ship".
    2. Double click on the Picking Ticket selected.
    3. Click on "Print"
    4. Click on the "Print Picking Ticket" or "Packing Slip" menu option.
    5. "Preview" the Form before printing.
  8. CREATE INVOICE TO CUSTOMER
    1. OPTION A
      1. Click on "Pick & Ship".
      2. Double click on the selected Picking Ticket.
      3. Click on the "Upd" button and "Create Invoice".
      4. Enter any additional charges for Freight, etc.
      5. Click "OK" to save Invoice
      6. Click "Aprv" to approve invoice for Accounts Receivable.
    2. OPTION B
      1. Click on "Invoice".
      2. Click on "Add" and select SO Invoice.
      3. Double click on the Customer from the list
      4. Mark the Pick Ticket you want to invoice.
      5. Click "OK" to create Invoice.
      6. Enter any additional charges for Freight, etc.
      7. Click "OK" to save Invoice
      8. Click "Aprv" to approve invoice for Accounts Receivable.
  9. PRINT SALES INVOICE
    1. Click on "Invoices"
    2. Double click on the selected Sales Invoice.
    3. Click on "Print" (printing will automatically put the Invoice in A/R).
    4. "Preview" the Form before printing.
  10. CREATE CORE RECEIVING DOC (FROM RMA)
    1. Click on "RMA".
    2. Double click on the Core Receiving Document converted from the Pick Ticket.
    3. Go to "Lines".
    4. Click on "Edit".
    5. Double click on the core line to receive quantity into stock.
    6. Enter W/H number, Bin Location and any trace information required.
    7. Click "OK" twice to save Core Document
    8. Click on "Upd" and select "Update Stock"
    9. Click on "Upd" and select "Close RMA"
    10. Click on "Arpv" – this will put the credit in A/R.

      NOTE: If parts are serialized, you must enter a serial Number for each part.
  11. PRINT CORE RECEIVING DOC FORM (Optional)
    1. Click on "Print".
    2. Click on the "Print RMA" or "Print Credit Memo" (once RMA is approved)
    3. "Preview" the Form before printing
  12. CREATE CORE SHIPPING DOC (FROM CLAIM)
    1. Click on "Claims".
    2. Double click on the Core Shipping Doc converted from the Receiver.
    3. Go to "Lines".
    4. Click on "Edit".
    5. Double click on the core line to ship quantity from stock.
    6. Enter W/H number, Bin Location and any trace information required.
    7. Click "OK" twice to save Core Document.
    8. Click on "Upd" and select "Update Stock".
    9. Click on "Upd" and select "Close Claim".
    10. Click on "Arpv" – this will put the credit in A/P.

      NOTE: If parts are serialized, you must enter a serial Number for each part.

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Exchange Manager - Brokered Exchange