Flight Operations - Procedure

1. Create a New Flight (Actual)
1. From the Main Menu, left-click the Operations button.
2. The Operations menu window will appear. Left-click the Flight Ops button.
3. The Flight Operations Menu window will appear. Double-click the Flight Schedules menu option.
4. The Flight Log search window will appear. Left-click the Add button, then left-click the Add Flight Log Actual from the menu that appears.
5. The [New] Flight Log window will appear.
6. Left-click the OK button to save the Header information and create the record.
2. Flight Log Window Toolbar
1. Add button – Left-click to add a new flight log record.
2. Edit button – Left-click to edit an existing flight log record.
3. Del button – Left-click to delete the current flight log record.
4. Prev button – Left-click to view the previous flight log record.
5. Next button – Left-click to view the next flight log record.
6. Docs button – Left-click to add or view documents associated with the current flight log record.
7. Images button – Left-click to add or view images associated with the current flight log record.
8. Post button
1. Convert to Actual – Select to convert a flight log with a flight status of “Plan” to a flight status of “Actual”.
2. Create Cycle Count – Select to create cycle counts that will be used to update aircraft, engine, and component hours, landings and cycles.
3. Clear Cycle Count – Select to clear existing cycle counts from the current flight.
4. Close Flight & update A/C Records – Select to close the flight log and update the aircraft records with hours, landings and cycle information.
5. Reopen Closed Flight – Select to reopen a flight log that was previously closed and clear existing cycle count information from the current flight.
6. Create Invoice – Select to create an invoice based upon the flight log.
9. Print button
1. Print Passenger Manifest – Select to print a passenger manifest
2. Print Cargo Manifest – Select to print a cargo manifest.
10. Options button
1. List Invoices – Select to view invoices associated with the flight log.
2. Manually Update Total Actual Flight Hours – Select to change the total actual flight hours value without updating the flight leg records.
3. Check Over Due by Flight
4. Cancel Flight – Select to identify that the flight was cancelled and did not occur.
11. Search button – Left-click to open the Flight Log search window.
12. Cancel button – Left-click when in edit mode to cancel changes to the flight log record.
13. OK button – Left-click when in edit mode to save changes to the flight log record.
14. Close button – Left-click to close the Flight Log window.
3. Header
1. Flight ID field – The system will generate a unique flight ID; however, the user may overwrite this field.
2. Flight No field – Identify the flight number. This number does not have to be unique.
3. Aircraft ID field – Select the aircraft for which the flight log applies. Left-click the ellipsis in the field and the Aircraft search window will appear. Select the appropriate aircraft (left-click the line within the search window and left-click OK; or double-click the line within the search window). The Aircraft Model, Serial No, and Description fields will be populated automatically.
4. Logbook Page field – If the flight log is created as the result of a particular maintenance action, enter the logbook page on which the maintenance action was recorded.
5. Message button – Enter information about the entire flight log that may be printed and shared externally, if necessary.
6. Memo button – Enter information about the entire flight log that should be kept internal, if necessary.
7. Left-click the OK button to save the Header information and create the record.
4. Flight Legs Tab
   
   A flight leg is the record of aircraft operation from a particular departure point to a specific arrival point. A flight log may be made up of several flight legs.
1. Left-click the Edit button on the Flight Log window toolbar.
2. The Flight Leg tab toolbar will appear. Left-click the Add button.
3. The Flight Leg window will appear.
1. Leg Info tab
1. Plan group box – Enter the details of a future flight leg; if the flight being recorded occurred in the past, this group box may be ignored.
2. Actual group box – Enter the details of a flight leg that has been completed.
1. Departing group box – Enter the details of the actual departure.
1. From field – Select the airport or location from which the aircraft departed.
2. Date field – Identify the date on which the aircraft departed.
3. Time field – Enter the time at which the aircraft departed.
2. Arriving group box – Enter the details of the actual arrival.
1. From field – Select the airport or location at which the aircraft arrived.
2. Date field – Identify the date on which the aircraft arrived.
3. Time field – Enter the time at which the aircraft arrived.
3. Block Time Hours field – This field will be populated using the calculation of [arriving date/time minus departing date/time]; however, the value can be manually adjusted if necessary. In general, “block time” represents the time from the moment the aircraft is pushed back from the departure gate until the moment the aircraft arrives at the arrival gate.
4. Landings field – Enter the number of full-stop landings that occurred during the flight leg.
5. Air Time (Dec) field – This field will be populated using the calculation of [arriving date/time minus departing date/time]; however, the value can be manually adjusted if necessary. In general, “air time” represents the time from the moment the aircraft breaks contact with the runway upon departure until the moment the aircraft touches the ground upon arrival.
6. Over Load field – Enter the number of over load events for the flight leg.
7. Torque Ev field – Enter the number of torque events for the flight leg.
3. Passengers field – Enter the number of passengers on board the aircraft for the flight leg.
4. Message button – Enter information about the flight leg that may be printed and shared externally, if necessary.
5. Memo button – Enter information about the flight leg that should be kept internal, if necessary.
6. APU - Start button – Enter APU counter information for starts, bleed airs, and generator mode applicable before departure.
7. APU - End button – Enter APU counter information for starts, bleed airs, and generator mode applicable after arrival.
8. Running Landings field – enter the number of touch-and-go landings that occurred during the flight leg.
2. Misc tab
1. Flight Type A and Flight Type B fields – Enter the flight type and the percentage of the flight leg that should be considered each type.
2. Type of Approach field – Identify whether the approach for the flight leg should be classified as precision or non-precision.
3. Auto Rotation Landings field – Enter the number of auto rotations that occurred during the flight leg.
4. Heavy Lift Events field – Enter the number of heavy lift events that occurred during the flight leg.
5. Missed Approaches field – Enter the number of missed approached that occurred during the flight leg.
6. Night Landing flag – Mark as checked if the landings performed during this flight leg occurred at night.
7. Simulated Hood flag – Mark as checked if an IFR training hood was utilized during the flight leg.
8. Training Flight flag – Mark as checked if the flight leg was part of a training flight.
9. ETOPS flag – Mark as checked if the flight leg was performed under Extended-range Twin-engine Operational Performance Standards.
3. Takeoff tab
1. Weight fields – Enter the weight of the object(s) in a consistent unit of measure.
2. Index fields – Enter the distance from the balance datum line to the CG of the object(s) in a consistent unit of measure.
3. Basic operating weight fields – Enter the weight and arm of the aircraft when empty and defueled.
4. Payload group box
1. Cargo group box
1. Fwd fields – Enter the weight and arm of cargo in the “forward” of the aircraft (as defined by your organization).
2. Aft fields – Enter the weight and arm of cargo in the “aft” of the aircraft (as defined by your organization.
2. Passengers group box
1. Fwd fields – Enter the weight and arm of passengers in the “forward” of the aircraft (as defined by your organization).
2. Aft fields – Enter the weight and arm of passengers in the “aft” of the aircraft (as defined by your organization).
5. FuelLoad group box – Enter the weight and arm of fuel in each fuel tank at takeoff in the Main 1, Main 2, and Main 3 fields.
6. Oil group box – Enter the weight and arm of oil in each reservoir at takeoff in the Main 1, Main 2, and Main 3 fields.
7. Sub total (zero fuel weight) fields – Enter the weight and arm for the loaded aircraft, not including fuel.
8. Total (ramp_takeoff wt) fields – Enter the weight and arm for the loaded aircraft, including fuel, at takeoff.
9. Ramp C.G. - % Mac field – Enter the aircraft center of gravity at takeoff as a percentage of the length of the aircraft mean aerodynamic chord.
10. Stabilizer Trim Setting field – Enter the stabilizer trim setting used for takeoff.
4. Landing tab
1. Weight fields – Enter the weight of the object(s) in a consistent unit of measure.
2. Index fields – Enter the distance from the balance datum line to the CG of the object(s) in a consistent unit of measure.
3. Zero Fuel Weight fields – Enter the weight and arm for the loaded aircraft, not including fuel.
4. Remaining Fuel Load group box – Enter the weight and arm of the fuel remaining in each fuel tank at takeoff in the Main 1, Main 2, and Main 3 fields.
5. Total (landing wt) fields – Enter the weight and arm for the loaded aircraft, including fuel, upon landing.
6. Landing C.G. - % Mac field – Enter the aircraft center of gravity upon landing as a percentage of the length of the aircraftmean aerodynamic chord.
7. Pilot Report button – Enter any notes submitted by the pilot regarding the W&B of the aircraft during the leg.
5. MNT Action tab – Enter the details of any maintenance actions that were performed during this flight leg.
6. Food tab – Enter the details of any food that was on board during the flight leg.
7. Cargo tab – Displays the details of any cargo that was on board the aircraft during the flight leg.
8. Crew tab – Displays the details of crewmembers assigned to the aircraft during the flight leg.
9. Pass. tab – Displays the details of any passengers that were on board the aircraft during the flight leg.
10. Engines/Assembly tab – Displays the details of the engines/assemblies that were installed on the aircraft during the flight leg.
11. Units tab – Displays the details of the units that were installed on the aircraft during the flight leg.
12. Flight Leg window toolbar
1. Edit button – Left-click to edit an existing flight leg record.
2. Optn button
1. Update Values Manually – Select to manually adjust the actual block time, landings, air time, over load, and torque event values.
3. Cancel button – Left-click when in edit mode to cancel changes to the flight record.
4. OK button – Left-click when in edit mode to save changes to the flight record.
5. Close button – Left-click when in edit mode to close the
4. Left-click the OK button on the Flight Leg window toolbar to save the flight leg record.
5. Left-click the Close button on the Flight Leg window toolbar to close the Flight Leg window.
5. Flight Info Tab
1. Flight Canceled flag – Marked as checked if the flight was cancelled.
2. Reason field – Displays the reason the flight was cancelled if the flight was cancelled.
3. Calculated A/F RIN field – Displays the calculated Retirement Index Number for the aircraft following the flight using the formula selected within the aircraft file, if applicable.
4. Hobbs - Start – Enter HOBBS meter reading information applicable prior to departure.
5. Hobbs - End – Enter HOBBS meter reading information applicable after arrival.
6. Plan group box – Displays the total details of a future flight; if the flight being recorded occurred in the past, this group box may be ignored.
7. Actual group box – Displays the total details of a flight that has been completed.
1. Departing group box – Displays the details of the actual departure from the earliest flight leg.
1. From field – Displays the airport or location from which the aircraft departed.
2. Date field – Displays the date on which the aircraft departed.
3. Time field – Displays the time at which the aircraft departed.
2. Arriving group box – Displays the details of the actual arrival from the latest flight leg.
1. From field – Displays the airport or location at which the aircraft arrived.
2. Date field – Displays the date on which the aircraft arrived.
3. Time field – Displays the time at which the aircraft arrived.
3. Block Time Hours field – Displays the total block time from all flight legs.
4. Landings field – Displays the total number of full stop landings that occurred during all flight legs.
5. Air Time (Dec) field – Displays the total air time from all flight legs.
6. Over Load field – Displays the total number of over load events for all flight legs.
7. Torque Ev field – Displays the total number of torque events for all flight legs.
8. Running Landings field – Displays the total number of touch-and-go landings that occurred during all flight legs.
9. APU - Start button – Displays total APU counter information for all starts, bleed airs, and generator mode applicable before departures.
10. APU - End button – Displays total APU counter information for all starts, bleed airs, and generator mode applicable after arrivals.
6. Cycle Count Procedures
1. Create Cycle Count
1. From the Post button on the Flight Log window toolbar, left-click Create Cycle Count.
2. The Cycle Count tab will appear and will list the aircraft as well as each engine/assembly, engine/assembly component, and unit installed on the aircraft.
3. In edit mode, you may edit or view each cycle count by selecting the Edit button on the Cycle Count tab toolbar. If cycle counts for engines/assemblies are modified, you may choose whether the change is applicable to all sub-components or not.
2. Clear Cycle Count
1. From the Post button on the Flight Log window toolbar, left-click Clear Cycle Count.
2. The Cycle Count tab will disappear.
7. Flight Closure
1. Close Flight
1. From the Post button on the Flight Log window toolbar, left-click Close Flight & update A/C records.
2. The values for hours, landings and cycles from the Cycle Count tab will update the records associated with the aircraft as well as each engine/assembly, engine/assembly component, and unit installed on the aircraft.
2. Reopen Flight
1. From the Post button on the Flight Log window toolbar, left-click Reopen Closed Flight.
2. The values for hours, landings and cycles from the Cycle Count tab that previously updated the records associated with the aircraft as well as each engine/assembly, engine/assembly component, and unit installed on the aircraft, will be removed
3. The Cycle Count tab will disappear.
3. Cancel Flight
1. From the Option button on the Flight Log window toolbar, left-click Reopen Closed Flight.
2. The Cancel Flight window will appear.
1. 1.                                Reason for Cancellation field – Select the reason that the flight was cancelled
2. 2.                                Time/Date of Cancellation field – Select the date and time that the flight was cancelled.
3. 3.                                Cancelled by field – Select the user who cancelled the flight.
3. The flight status will change to “Cancelled”. There is no way to undo cancelling a flight.
8. Reports
1. Flight Operation Schedule – Displays flight log and leg information for the selected flight logs, aircraft, and departure date.
2. Crew Flight Schedule – Displays schedule information for the selected flight logs, users, aircraft, departure dates, flight status, and crew position.
3. Passenger Flight Schedule – Displays passenger information for the selected flight logs, aircraft, departure dates, and flight status.
4. Flight Operations Aircraft Log Plan vs Actual – Displays a graph showing the variance between plan and actual for either legs, landings, hours, or logs for the selected aircraft, model, or departure date.
5. Flight Operations Aircraft Log – Displays cycle count information for the selected aircraft and departure date.
6. Plane Flight Schedule List – Displays flight log information for the selected aircraft, departure location, arrival location, departure date, and arrival date.
7. Flight Leg Fuel and Oil Usage – Displays fuel and oil usage by flight leg for the selected aircraft and departing date.
8. Cancelled Flight Logs – Displays flight log and leg information for the selected aircraft, planned arrival location, and actual arrival location.