Import/Export Module Procedures

Logic

Export License

Export License Required flag must be checked on Measures tab of parts master
Ultimate Destination field on document must be different that the Country in the Company Setup.

Import License

Import License Required flag must be checked on Measures tab of parts master
The Country field associated with the warehouse identified as Ship To must be different than the Country field in the customer file.

Company Setup

Identify the country in which your company is operating.

Left-click Administration from the Main Menu toolbar, select System Setup, then left-click Company/Div/Dept Setup.
The Company List search window will appear.
Select the appropriate company (left-click the line within the search window and left-click OK; or double-click the line within the search window).
The Company window will appear.
On the Company tab, identify the country in which your company is operating.
Left-click the OK button on the Company window toolbar to close the window.
A Confirm dialog box will appear.
Left-click the Yes button.

Parts Master File Setup

Identify the classification of particular part numbers and identify those part numbers that require an import and/or export license.

From the Main Menu screen, left-click the Inventory button.

NOTE: The user may also left-click Inventory from the Main Menu toolbar, then left-click Parts List.
The Partnumber search window will appear.
Select the appropriate part number (left-click the line within the search window and left-click OK; or double-click the line within the search window).
The Partnumber window will appear.
Left-click the Edit button in the Partnumber window toolbar.
Left-click the Measures tab.

Schedule B field – Identify the 10-digit Schedule B classification number for the part number.
Harmonized Schedule (HS) field – Identify the 6-digit commodity classification code for the part number.
USML Hardware field – Identify the United States Munitions List category for the physical part identified by the part number.
USML Tech Data field – Identify the United States Munitions List category for the tech data related to the part number.
ECCN Hardware field – Identify the Export Control Classification Number for the physical part identified by the part number.
ECCN Tech Data field – Identify the Export Control Classification Number for the tech data related to the part number.
HTS Code field – Identify the Harmonized Tariff Schedule heading for the part number.
ITAR Category field – Identify the International Traffic in Arms Regulations category for the part number.
SME (Significant Military Equipment) flag – Mark this flag as checked if the part number is a “defense article for which special export controls are warranted because of their capacity for substantial military utility or capability.”
Import License Required flag – Mark this flag as checked if a license is required to import the part number.
Export License Required flag – Mark this flag as checked if a license is required to export the part number.

Create an Import License

From the Main Menu screen, left-click the Operations button.
The Operations window will appear; left-click the Imp/Exp License button.
The Import/Export License Menu window will appear. Double-click Import.
The Import License Manager search window will appear. Left-click the Add button.
The Import Licenses Manager window will appear.
Header

License Number field – identify the license number. The system will assign a license number automatically based upon the license number counter, but this number may be overwritten.
License Type field – Identify the type of license from the License Type List table.
License Issuer field – Identify the agency that issued the license from the License Issuer List table.
Issued Date field – Identify the date on which the license was issued.
Import From group box

Customer – Select this option if importing from a customer (i.e. importing components to be repaired or importing repair parts to repair a customer’s component).
Vendor – Select this option if importing from a vendor.

Approved Date field – Identify the date on which the license was approved by your organization.

NOTE: This field will be populated automatically on the date the license is approved.
Expiration Date field – Identify the date on which the license will expire.
Cancelled Date field – Identify the date on which the license was cancelled (when applicable).

NOTE: This field will be populated automatically on the date the license is cancelled.
Lodged Date field – Identify the date on which the import license was lodged.
Location Lodged field – Identify the location at which the license was lodged.
Message field – Enter any notes or comments related to the import license.

NOTE: Messages contain information that may be shared with vendors and may be printed on vendor documents.
Copy to Line External Message flag – Mark this flag as checked to copy the import license message to the purchase order line message when applicable parts are ordered.
Memo field – Enter any notes or comments related to the import license.

NOTE: Memos contain information that is not shared with vendors. Generally, this information is not printed on vendor documents.
Copy to Line Internal Memo flag – Mark this flag as checked to copy the import license memo to the purchase order line memo when applicable parts are ordered.
Import License Type group box

Commodity – Select this option if the license covers all parts identified by a particular category within the system.
Parts – Select this option if:

the license covers only a portion of the parts identified by a particular category within the system, OR
the license identifies the quantity allowed for import by part number.

Import License By group box

Blanket – Select this option if the license has no restrictions on the value or quantity of goods imported.
Value – Select this option if the license has a restriction on the value of goods imported.
Quantity – Select this option if the license has a restriction on the quantity of goods imported.

Settings tab

Blanket license (for Commodity or Parts license type)

Commodity Type/Category field – Identify the type of commodity from the Inventory Category List table.
License field – Ignore
Variance Allowed field – Ignore
Consumed Manually field – Ignore
Consumed Shipped field – Ignore
Consumed Committed field – Ignore
Shipped License Balance field – Ignore
Committed License Balance field – Ignore
Company, Division, Department fields – If the license applies only to a particular company, division, or department, identify the applicable company, division, and department.

Import License with restrictions on Value (for Parts license type)

Commodity Type/Category field – Identify the type of commodity from the Inventory Category List table.
License Value field – Identify the value limit of the license.
Value Variance Allowed field – Identify the amount in excess of the value limit that the license allows.
Value Consumed Manually field – Identify the value of goods imported under the license but not recorded within the system.
Value Consumed Shipped field – Displays the value of goods recorded as received under the license within the system.
Value Consumed Committed field – Displays the value of goods recorded as ordered (but not yet received) under the license within the system.
Shipped License Balance field – Displays the result of the License Value field minus the Value Consumed Manually field minus the Value Consumed Shipped field.
Committed License Balance field – Displays the result of the Shipped License Balance field minus the Value Consumed Committed field.
Company, Division, Department fields – If the license applies only to a particular company, division, or department, identify the applicable company, division, and department.

Import License with restrictions on Quantity (for Commodity license type)

Commodity Type/Category field – Identify the type of commodity from the Inventory Category List table.
License Quantity field – Identify the quantity limit of the license.
Quantity Variance Allowed field – Identify the quantity in excess of the quantity limit that the license allows.
Quantity Consumed Manually field – Identify the quantity of goods imported under the license but not recorded within the system.
Quantity Consumed Shipped field – Displays the quantity of goods recorded as received under the license within the system.
Quantity Consumed Committed field – Displays the quantity of goods recorded as ordered (but not yet received) under the license within the system.
Shipped License Balance field – Displays the result of the License Quantity field minus the Quantity Consumed Manually field minus the Quantity Consumed Shipped field.
Committed License Balance field – Displays the result of the Shipped License Balance field minus the Quantity Consumed Committed field.
Company, Division, Department fields – If the license applies only to a particular company, division, or department, identify the applicable company, division, and department.

Import License with restrictions on Quantity (for Parts license type)

Commodity Type/Category field – Identify the type of commodity from the Inventory Category List table.
License Quantity field – Displays the sum of the quantities allowed by the license by part number.
Quantity Variance Allowed field – Displays the sum of the quantity variances allowed by the license by part number.
Quantity Consumed Manually field – Displays the sum of the quantities of each part number that have been imported but not recorded in the system.
Quantity Consumed Shipped field – Displays the quantity of goods recorded as received under the license within the system.
Quantity Consumed Committed field – Displays the quantity of goods recorded as ordered (but not yet received) under the license within the system.
Shipped License Balance field – Displays the result of the License Quantity field minus the Quantity Consumed Manually field minus the Quantity Consumed Shipped field.
Committed License Balance field – Displays the result of the Shipped License Balance field minus the Quantity Consumed Committed field.
Company, Division, Department fields – If the license applies only to a particular company, division, or department, identify the applicable company, division, and department.

Approved Parts tab

Identify the part numbers that are covered by this license.

For Commodity license type (by Blanket or Quantity)

The part numbers associated with the Commodity Type/Category identified on the Settings tab will be populated in the grid automatically.
For Parts license type (by Blanket or Value)

Add button – Left-click this button to add a part to the license.

The License Manager Parts window will appear.

P/N field – Select the applicable part number by left-clicking the ellipses in this field.
Description field – Identify the description.

NOTE: This field will be populated when the part number is selected, but the description may be overwritten.
NSN field – Displays the national stock number of the part (if applicable)
Note field – Enter a note about the part number.

NOTE: All other fields can be ignored when license is Parts license type (by Blanket or Value).

Left-click the OK button on the License Manager Parts window toolbar.

Edit button – Select this button to edit a part on the license.
Delete button – Select this button to delete a part from the license.
Import button – Select this button to add a list of parts to the license by importing from a .csv file.

For Parts license type (by Quantity)

Add button – Left-click this button to add a part to the license.

The License Manager Parts window will appear.

P/N field – Select the applicable part number by left-clicking the ellipses in this field.
Description field – Identify the description.

NOTE: This field will be populated when the part number is selected, but the description may be overwritten.
NSN field – Displays the national stock number of the part (if applicable)
Note field – Enter a note about the part number.
Quantity Approved field – Identify the quantity limit of the license for the part number.
Quantity Variance Allowed field – Identify the quantity in excess of the quantity limit that the license allows for the part number.
Quantity Consumed Manually field – Identify the quantity of the part number imported under the license but not recorded within the system.
Quantity Consumed Shipped field – Displays the quantity of the part number recorded as received under the license within the system.
Quantity Consumed Committed field – Displays the quantity of the part number recorded as ordered (but not yet received) under the license within the system.
Shipped Balance field – Displays the result of the Quantity Approved field minus the Quantity Consumed Manually field minus the Quantity Consumed Shipped field.
Committed Balance field – Displays the result of the Shipped Balance field minus the Quantity Consumed Committed field.

Left-click the OK button on the License Manager Parts window toolbar.

Edit button – Select this button to edit a part on the license.
Delete button – Select this button to delete a part from the license.
Import button – Select this button to add a list of parts to the license by importing from a .csv file.

Approved Vendors tab

Identify the vendors from which commodities may be imported under the license.

Add button – Left-click this button to add a vendor to the license.

The License Manager Vendor window will appear.

Account field - Select the applicable vendor by left-clicking the ellipses in this field.
Ultimate Destination Ship To field – identify the address from which the vendor will ship.
Ship To Address 1, Ship to Address 2, and Ship To City State fields – Displays the address details related to the address selected in the Ultimate Destination Ship To field
Modification Number field – Select the applicable modification by left-clicking the ellipses in this field.
Approved Date field – Identify the date the vendor was approved on this license.
End User Country field – Ignore
End User field – Ignore

Left-click the OK button on the License Manager Vendor window toolbar.

Edit button – Select this button to edit a vendor on the license.
Delete button – Select this button to delete a vendor from the license.

Assigned Customers tab

Identify the customers to which commodities imported under the license may be sold.

NOTE: If there are no restrictions on the customers to which commodities may be sold, the Assigned Customers tab may be left blank and all customers will be considered valid.

Logic

Sales Receiver – The customer associated with the sales receiver lines must be on the Associated Customers tab.
RMA – The customer associated with RMA lines must be on the Associated Customers tab.

Add button – Left-click this button to add a customer to the license.

The License Manager Customer window will appear.

Account field - Select the applicable customer by left-clicking the ellipses in this field.
Ultimate Destination Ship To field – identify the address to which the commodity will be shipped.
Ship To Address 1, Ship to Address 2, and Ship To City State fields – Displays the address details related to the address selected in the Ultimate Destination Ship To field.
Modification Number field – Ignore
Approved Date field – Ignore
End User Country field – Identify the country of the customer to which you are shipping the commodity.
End User field – Identify the specific end user.

Left-click the OK button on the License Manager Vendor window toolbar.

Edit button – Select this button to edit a customer on the license.
Delete button – Select this button to delete a customer from the license.

Linked Documents tab

Displays all documents to which the license is linked.
Modifications tab

Identify any modifications to the license.

Add button – Left-click this button to add a modification for the license.

The License Manager Modifications window will appear.

Modification Number field – Identify the modification number of the license.
Approved Date field – Identify the date on which the modification was approved.
Lodging Date field – Identify the date on which the modification was lodged.
Modification Type field – Identify the type of modification from the License Type List table.
Lodged By group box

In House – Select this option if the modification was lodged by an individual within your organization.
Outsourced – Select this option if the modification was lodged by a vendor.

Vendor Account field – Select the applicable vendor by left-clicking the ellipses in this field.

NOTE: This field is only active when the “Outsourced” option is selected in the Lodged By group box.
In House User field – Select the applicable user by left-clicking the ellipses in this field.

NOTE: This field is only active when the “In House” option is selected in the Lodged By group box.

Left-click the OK button on the License Manager Vendor window toolbar.

Edit button – Select this button to edit a modification for the license.
Delete button – Select this button to delete a modification from the license.

Create an Export License

From the Main Menu screen, left-click the Operations button.
The Operations window will appear; left-click the Imp/Exp License button.
The Import/Export License Menu window will appear. Double-click Export.
The Export License Manager search window will appear. Left-click the Add button.
The Export Licenses Manager window will appear.
Header

License Number field – Identify the license number. The system will assign a license number automatically based upon the license number counter, but this number may be overwritten.
License Type field – Identify the type of license from the License Type List table.
License Issuer field – Identify the agency that issued the license from the License Issuer List table.
Issued Date field – Identify the date on which the license was issued.
Export To group box

Customer – Select this option if exporting to a customer.
Vendor – Select this option if exporting to a vendor (i.e. exporting components to be repaired or exporting repair parts to repair components).

Approved Date field – Identify the date on which the license was approved by your organization.

NOTE: This field will be populated automatically on the date the license is approved.
Expiration Date field – Identify the date on which the license will expire.
Cancelled Date field – Identify the date on which the license was cancelled (when applicable).

NOTE: This field will be populated automatically on the date the license is cancelled.
Lodged Date field – Identify the date on which the license was lodged.
Location Lodged field – Identify the location at which the license was lodged.
Mary No field – Identify the Mary number.
Message field – Enter any notes or comments related to the license.

NOTE: Messages contain information that may be shared with customers and may be printed on customer documents.
Copy to Line External Message flag – Mark this flag as checked to copy the export license message to the sales order line message when applicable parts are ordered.
Memo field – Enter any notes or comments related to the license.

NOTE: Memos contain information that is not shared with customer. Generally, this information is not printed on customer documents.
Copy to Line Internal Memo flag – Mark this flag as checked to copy the export license memo to the sales order line memo when applicable parts are ordered.
Export License Type group box

Commodity – Select this option if the license covers all parts identified by a particular category within the system.
Parts – Select this option if:

the license covers only a portion of the parts identified by a particular category within the system, OR
the license identifies the quantity allowed for export by part number.

Export License By group box

Blanket – Select this option if the license has no restrictions on the value or quantity of goods exported.
Value – Select this option if the license has a restriction on the value of goods exported.
Quantity – Select this option if the license has a restriction on the quantity of goods exported.

Settings tab

Blanket license (for Commodity or Parts license type)

Commodity Type/Category field – Identify the type of commodity from the Inventory Category List table.
License field – Ignore
Variance Allowed field – Ignore
Consumed Manually field – Ignore
Consumed Shipped field – Ignore
Consumed Committed field – Ignore
Shipped License Balance field – Ignore
Committed License Balance field – Ignore
Company, Division, Department fields – If the license applies only to a particular company, division, or department, identify the applicable company, division, and department.
Alert the user when adding Lines to Sales Order/Pick Ticket flag – Mark as checked if the user should be notified that an export license exists for the commodity.

Export License with restrictions on Value (for Parts license type)

Commodity Type/Category field – Identify the type of commodity from the Inventory Category List table.
License Value field – Identify the value limit of the license.
Value Variance Allowed field – Identify the amount in excess of the value limit that the license allows.
Value Consumed Manually field – Identify the value of goods imported under the license but not recorded within the system.
Value Consumed Shipped field – Displays the value of goods recorded as received under the license within the system.
Value Consumed Committed field – Displays the value of goods recorded as ordered (but not yet received) under the license within the system.
Shipped License Balance field – Displays the result of the License Value field minus the Value Consumed Manually field minus the Value Consumed Shipped field.
Committed License Balance field – Displays the result of the Shipped License Balance field minus the Value Consumed Committed field.
Company, Division, Department fields – If the license applies only to a particular company, division, or department, identify the applicable company, division, and department.
Alert the user when adding Lines to Sales Order/Pick Ticket flag – Mark as checked if the user should be notified that an export license exists for the commodity or part.

Export License with restrictions on Quantity (for Commodity license type)

Commodity Type/Category field – Identify the type of commodity from the Inventory Category List table.
License Quantity field – Identify the quantity limit of the license.
Quantity Variance Allowed field – Identify the quantity in excess of the quantity limit that the license allows.
Quantity Consumed Manually field – Identify the quantity of goods imported under the license but not recorded within the system.
Quantity Consumed Shipped field – Displays the quantity of goods recorded as received under the license within the system.
Quantity Consumed Committed field – Displays the quantity of goods recorded as ordered (but not yet received) under the license within the system.
Shipped License Balance field – Displays the result of the License Quantity field minus the Quantity Consumed Manually field minus the Quantity Consumed Shipped field.
Committed License Balance field – Displays the result of the Shipped License Balance field minus the Quantity Consumed Committed field.
Company, Division, Department fields – If the license applies only to a particular company, division, or department, identify the applicable company, division, and department.
Alert the user when adding Lines to Sales Order/Pick Ticket flag – Mark as checked if the user should be notified that an export license exists for the commodity.

Export License with restrictions on Quantity (for Parts license type)

Commodity Type/Category field – Identify the type of commodity from the Inventory Category List table.
License Quantity field – Displays the sum of the quantities allowed by the license by part number.
Quantity Variance Allowed field – Displays the sum of the quantity variances allowed by the license by part number.
Quantity Consumed Manually field – Displays the sum of the quantities of each part number that have been imported but not recorded in the system.
Quantity Consumed Shipped field – Displays the quantity of goods recorded as received under the license within the system.
Quantity Consumed Committed field – Displays the quantity of goods recorded as ordered (but not yet received) under the license within the system.
Shipped License Balance field – Displays the result of the License Quantity field minus the Quantity Consumed Manually field minus the Quantity Consumed Shipped field.
Committed License Balance field – Displays the result of the Shipped License Balance field minus the Quantity Consumed Committed field.
Company, Division, Department fields – If the license applies only to a particular company, division, or department, identify the applicable company, division, and department.
Alert the user when adding Lines to Sales Order/Pick Ticket flag – Mark as checked if the user should be notified that an export license exists for the commodity or part.

Approved Parts tab

Identify the part numbers that are covered by this license.

For Commodity license type (by Blanket or Quantity)

The part numbers associated with the Commodity Type/Category identified on the Settings tab will be populated in the grid automatically.
For Parts license type (by Blanket or Value)

Add button – Left-click this button to add a part to the license.

The License Manager Parts window will appear.

P/N field – Select the applicable part number by left-clicking the ellipses in this field.
Description field – Identify the description.

NOTE: This field will be populated when the part number is selected, but the description may be overwritten.
NSN field – Displays the national stock number of the part (if applicable)
Note field – Enter a note about the part number.

NOTE: All other fields can be ignored when license is Parts license type (by Blanket or Value).

Left-click the OK button on the License Manager Parts window toolbar.

Edit button – Select this button to edit a part on the license.
Delete button – Select this button to delete a part from the license.
Import button – Select this button to add a list of parts to the license by importing from a .csv file.

For Parts license type (by Quantity)

Add button – Left-click this button to add a part to the license.

The License Manager Parts window will appear.

P/N field – Select the applicable part number by left-clicking the ellipses in this field.
Description field – Identify the description.

NOTE: This field will be populated when the part number is selected, but the description may be overwritten.
NSN field – Displays the national stock number of the part (if applicable)
Note field – Enter a note about the part number.
Quantity Approved field – Identify the quantity limit of the license for the part number.
Quantity Variance Allowed field – Identify the quantity in excess of the quantity limit that the license allows for the part number.
Quantity Consumed Manually field – Identify the quantity of the part number imported under the license but not recorded within the system.
Quantity Consumed Shipped field – Displays the quantity of the part number recorded as received under the license within the system.
Quantity Consumed Committed field – Displays the quantity of the part number recorded as ordered (but not yet received) under the license within the system.
Shipped Balance field – Displays the result of the Quantity Approved field minus the Quantity Consumed Manually field minus the Quantity Consumed Shipped field.
Committed Balance field – Displays the result of the Shipped Balance field minus the Quantity Consumed Committed field.

Left-click the OK button on the License Manager Parts window toolbar.

Edit button – Select this button to edit a part on the license.
Delete button – Select this button to delete a part from the license.
Import button – Select this button to add a list of parts to the license by importing from a .csv file.

Approved Vendors tab

Identify the vendors from which commodities may be purchased when converting sales order lines to purchase order.

NOTE: If there are no restrictions on the vendors from which commodities may be procured, the Approved Vendor tab may be left blank and all vendors will be considered valid.

Logic

Purchase Order line converted from Sales Order line associated with an export license – The user will be limited to selecting Approved Vendors for the purchase order.
Purchase Shippers – The vendor associated with purchase shipper lines must be on the Approved Vendors tab
Vendor Claim – The vendor associated with the claim lines must be on the Approved Vendors tab.

Add button – Left-click this button to add a vendor to the license.

The License Manager Vendor window will appear.

Account field - Select the applicable vendor by left-clicking the ellipses in this field.
Ultimate Destination Ship To field – identify the address to which the commodities will be shipped.
Ship To Address 1, Ship to Address 2, and Ship To City State fields – Displays the address details related to the address selected in the Ultimate Destination Ship To field.
Modification Number field – Select the applicable modification by left-clicking the ellipses in this field.
Approved Date field – Identify the date the vendor was approved on this license.
End User Country field – Ignore
End User field – Ignore

Left-click the OK button on the License Manager Vendor window toolbar.

Edit button – Select this button to edit a vendor on the license.
Delete button – Select this button to delete a vendor from the license.

Assigned Customers tab

Identify the customers to which commodities may be exported under the license.

Add button – Left-click this button to add a customer to the license.

The License Manager Customer window will appear.

Account field - Select the applicable customer by left-clicking the ellipses in this field.
Ultimate Destination Ship To field – identify the address to which the commodity will be shipped.
Ship To Address 1, Ship to Address 2, and Ship To City State fields – Displays the address details related to the address selected in the Ultimate Destination Ship To field
Modification Number field – Ignore
Approved Date field – Ignore
End User Country field – Identify the country of the customer to which you are shipping the commodity.
End User field – Identify the specific end user.

Left-click the OK button on the License Manager Vendor window toolbar.

Edit button – Select this button to edit a customer on the license.
Delete button – Select this button to delete a customer from the license.

Linked Documents tab

Displays all documents to which the license is linked.
Modifications tab

Identify any modifications to the license.

Add button – Left-click this button to add a modification for the license.

The License Manager Modifications window will appear.

Modification Number field – Identify the modification number of the license.
Approved Date field – Identify the date on which the modification was approved.
Lodging Date field – Identify the date on which the modification was lodged.
Modification Type field – Identify the type of modification from the License Type List table.
Lodged By group box

In House – Select this option if the modification was lodged by an individual within your organization.
Outsourced – Select this option if the modification was lodged by a vendor.

Vendor Account field – Select the applicable vendor by left-clicking the ellipses in this field.

NOTE: This field is only active when the “Outsourced” option is selected in the Lodged By group box.
In House User field – Select the applicable user by left-clicking the ellipses in this field.

NOTE: This field is only active when the “In House” option is selected in the Lodged By group box.

Left-click the OK button on the License Manager Vendor window toolbar.

Edit button – Select this button to edit a modification for the license.
Delete button – Select this button to delete a modification from the license.

Approve/Cancel a License

Approve an Import/Export License

Left-click the Upd (Update) button from the Import/Export Licenses Manager window toolbar and left-click Approve.
The Approved Date field on the Header will be updated.

Cancel an Import/Export License

Left-click the Upd (Update) button from the Import/Export Licenses Manager window toolbar and left-click Cancel.
The Cancelled Date field on the Header will be updated.

Sales Orders

Identify that a line sold to a customer is covered under an export license

Following the creation of a sales order, left-click the Lines tab.

With the Import/Export License Management Module licensed, a new Export/Import License tab appears in the line detail. There will also appear an additional column labeled “Export License Required” which will identify whether an export license is required for the part number identified on the line.

An Ultimate Destination field will appear on the Expedite tab identifying the country related to the customer.
Left-click the Edit button on the Sales Order window toolbar (if SO is not in “Edit” mode).
Add the part number that is covered under the export license.
Left-click the Optn (Option) button in the Sales Order window toolbar and left-click H. Assign Export License To Line.
The Export License Manager search window will appear.
Select the appropriate license (left-click the line within the search window and left-click OK; or double-click the line within the search window).
The license information will be populated on the Export/Import License tab.
The sales order will appear on the Linked Documents tab of the Export Licenses Manager window.
Quantity and value balances on the license will be updated (if applicable).

Purchase Shipper

Identify that a line shipped to a vendor is covered under an export license

Following the creation of a purchase shipper, left-click the Lines tab.

With the Import/Export License Management Module licensed, a new Export/Import License tab appears in the line detail. There will also appear an additional column labeled “Export License Required” which will identify whether an export license is required for the part number identified on the line.

An Ultimate Destination field will appear on the Expedite tab identifying the country related to the vendor.
Left-click the Edit button on the Purchase Shipper window toolbar (if not in “Edit” mode).
Left-click the Optn (Option) button in the Purchase Shipper window toolbar, and left-click C. Assign Export License to Line.
The Export License Manager search window will appear.
Select the appropriate license (left-click the line within the search window and left-click OK; or double-click the line within the search window).
The license information will be populated on the Export/Import License tab.
The purchase shipper will appear on the Linked Documents tab of the Export Licenses Manager window.
Quantity and value balances on the license will be updated (if applicable).

Vendor Claims

Identify that a line shipped to a vendor is covered under an export license

Following the creation of a vendor claim, left-click the Lines tab.

With the Import/Export License Management Module licensed, a new Export/Import License tab appears in the line detail. There will also appear an additional column labeled “Export License Required” which will identify whether an export license is required for the part number identified on the line.

An Ultimate Destination field will appear on the Expedite tab identifying the country related to the vendor.
Left-click the Edit button on the Claim window toolbar (if not in “Edit” mode).
Left-click the Optn (Option) button in the Claim window toolbar, and left-click F. Assign Export License to Line.
The Export License Manager search window will appear.
Select the appropriate license (left-click the line within the search window and left-click OK; or double-click the line within the search window).
The license information will be populated on the Export/Import License tab
The claim will appear on the Linked Documents tab of the Export Licenses Manager window.
Quantity and value balances on the license will be updated (if applicable).

Warehouse Transfer

Identify that a line transferred between warehouses is covered under an export license

Create a warehouse transfer.

With the Import/Export License Management Module licensed, a new Export/Import License section appears at the bottom of the Warehouse Transfer window. There will also appear an additional column labeled “Export License Required” which will identify whether an export license is required for the part number identified on the line.

An Ultimate Destination field will appear on the Stock Transfer Info window identifying the country related to the destination warehouse.
Left-click the Edit button on the Warehouse Transfer window toolbar (if not in “Edit” mode).
Add the part number that is covered under the export license.
Left-click the OK button in the Warehouse Transfer window toolbar.
Left-click the Optn (Option) button in the Warehouse Transfer window toolbar, and left-click Assign Export License To Line.
The Export License Manager search window will appear.
Select the appropriate license (left-click the line within the search window and left-click OK; or double-click the line within the search window).
The license information will be populated in the Export/Import License section.
The warehouse transfer will appear on the Linked Documents tab of the Export Licenses Manager window.
Quantity and value balances on the license will be updated (if applicable).

Purchase Orders

Identify that a line purchased from a vendor is covered under an import license

Following the creation of a purchase order, left-click the Lines tab.

With the Import/Export License Management Module licensed, a new Export/Import License tab appears in the line detail. There will also appear an additional column labeled “Import” which will identify whether an import license is required for the part number identified on the line.
Left-click the Edit button on the Purchase Order window toolbar (if PO is not in “Edit” mode).
Add the part number that is covered under the import license.
Left-click the Optn (Option) button in the Purchase Order window toolbar, and left-click Q. Assign Import License To Line.
The Import License Manager search window will appear.
Select the appropriate license (left-click the line within the search window and left-click OK; or double-click the line within the search window).
The license information will be populated on the Export/Import License tab.
The purchase order will appear on the Linked Documents tab of the Import Licenses Manager window.
Quantity and value balances on the license will be updated (if applicable).

Sales Receiver

Identify that a line received from a customer is covered under an import license

Following the creation of a sales receiver, left-click the Lines tab.

With the Import/Export License Management Module licensed, a new Export/Import License tab appears in the line detail. There will also appear an additional column labeled “Import license Required” which will identify whether an import license is required for the part number identified on the line.
Left-click the Edit button on the Sales Receiver window toolbar (if not in “Edit” mode).
Add the part number that is covered under the import license.
Left-click the Optn (Option) button in the Sales Receiver window toolbar, and left-click Q. Assign Import License To Line.
The Import License Manager search window will appear.
Select the appropriate license (left-click the line within the search window and left-click OK; or double-click the line within the search window).
The license information will be populated on the Export/Import License tab.
The purchase order will appear on the Linked Documents tab of the Import Licenses Manager window.
Quantity and value balances on the license will be updated (if applicable).

RMAs

Identify that a line returned from a customer is covered under an import license

Following the creation of an RMA, left-click the Lines tab.

With the Import/Export License Management Module licensed, a new Export/Import License tab appears in the line detail. There will also appear an additional column labeled “Import License Required” which will identify whether an import license is required for the part number identified on the line.
Left-click the Edit button on the RMA window toolbar (if not in “Edit” mode).
Left-click the Optn (Option) button in the RMA window toolbar, and left-click Q. Assign Import License To Line.
The Import License Manager search window will appear.
Select the appropriate license (left-click the line within the search window and left-click OK; or double-click the line within the search window).
The license information will be populated on the Export/Import License tab.
The RMA will appear on the Linked Documents tab of the Import Licenses Manager window.
Quantity and value balances on the license will be updated (if applicable).

Forms

Values within the following import/export fields from part master records may be printed on selected forms:

USML Hardware field - from Measures tab
HS (Harmonized System) field - from Measures tab
USML Tech Data field - from Measures tab
ECCN Hardware field - from Measures tab
ECCN Tech Data field - from Measures tab
SME (Significant Military Equipment) field - from Measures tab
ITAR field – from General tab
EAR (Export Administration Regulations) field - from General tab
ATF (Alcohol, Tobacco and Firearms) field - from General tab
Military field - from General tab
Dual Use field - from General tab

These fields may be displayed on the following forms (enabled on the Ref. Printing Options tab within the applicable form setup window):

Sales Order
Sales Pick Ticket – Picking Ticket
Sales Pick Ticket – Packing Slip
Sales Invoice - Invoice to Customer
Purchase Shipper – Picking Ticket
Purchase Shipper – Packing Slip
Claim – Picking Ticket
Claim – Packing Slip
Claim Form
W/H Transfer – Picking Ticket
W/H Transfer – Packing Slip

Reports

From the Main Menu screen, left-click the Reports button.
The Reports Menu window will appear.
Left-click on the to the left of Operations to expand the menu.
Left-click on the to the left of Import/Export License to expand the menu.

Import License Report – This report provides all details in regards to import licenses.
Export License Report – This report provides all details in regards to export licenses.
Import/Export License Expiration Date Report – This report provides a notification of when each license will be expiring.

AEROSPACE • DEFENSE • ELECTRONICS • POWER SYSTEMS • METALS• DEFENSE • ELECTRONICS • POWER SYSTEMS • METALS
		Import/Export Module Procedures