Publications

Publications Manager (PuMa), like a virtual library, allows you to maintain one reference point for all of your relevant electronic publications. With PuMa you have the ability to attach a single publication to multiple Part Numbers, Part/Serial number combinations, Engines, Aircraft, Aircraft Scopes, and maintenance cards. Once attached, any revision of a publication will affect every linked item automatically. PuMa also enables you to create temporary publications as well as attach and scan documents directly to a publication.

1. Activate Publication Module
   
   NOTE: Once the PuMa is activated, you can no longer author a publication directly from the Part Number, Aircraft, etc. All publications must be authored and linked through PuMa.
1. Go to Administration
2. Select System Setup
3. Double click System General Defaults
4. Click the General Settings tab  
5. Scroll to the bottom and put a checkmark in the box marked Use New Publications Module (Example shown below)
6. Click OK
7. A message box will appear telling you that changes will take place after you re-log in to Pentagon  
8. Go to File in the upper right hand corner
9. Select Company Log In…     
10. Re-enter your password and log in to Pentagon
2. Set Up Applications
   
   A reference of where the part, etc. can be applied; what it pertains to.
1. Enter PuMa through Operations; Open Publications; double click Applications.
2. Click the Add button in the bottom left corner of the window.
3. Fill out the appropriate Information on both the Info and Reviewed By tabs.
3. Set Up Manuals
   
   Documentation containing information and instructions in regards to an operation for a specific part or unit.
1. Enter PuMa through Operations; Open Publications; double click Manuals.
2. Click the Add button in the bottom left corner of the window.
3. Fill out the appropriate Information on both the Info and Reviewed By tabs.
4. The Temporary tab may be utilized to note an expected revision and the date thereof.
5. Under the Info tab, the Source of Revision field links you to the P.O. that called for the revision. 
4. Set Up Drawings
   
   A visual reference related to the Part number undergoing maintenance or involved in a higher maintenance job; could be a CAD drawing or a rendering.
1. Enter PuMa through Operations; Open Publications; double click Drawings.
2. Click the Add button in the bottom left corner of the window.
3. Fill out the appropriate Information on both the Info and Reviewed By tabs.
5. Set Up Bulletins
   
   Service announcements issued by the Manufacturer or an Operations department.
1. Enter PuMa through Operations; Open Publications; double click Bulletins.
2. Click the Add button in the bottom left corner of the window.
3. Fill out the appropriate Information on both the Info, General, and Reviewed By tabs.
4. Under the General tab, in order to assign the Type of S/B and Type of Bulletin you must create these tables in the Administration menu.
1. Go to Administration; click Stock Tables List By Code; double click either Type of S/B or Type of Bulletin.
2. Click the Add button and fill out the fields to create the tables.
5. Also under the General tab the Link Bulletin field allows you to link multiple bulletins together.
6. Set Up Directives
   
   Specific guidance or instructions relating to Service Bulletins. (Responses)
1. Enter PuMa through Operations; Open Publications; double click Directives.
2. Click the Add button in the bottom left corner of the window.
3. Fill out the appropriate Information on both the Info, General, and Reviewed By tabs
4. Under the Info tab there is a button labeled S/B, this will link you the service bulletin that called for the directive.
7. Linking Publications
   
   In order to link a publication to a Part Number, Aircraft, etc. you must first enter the PuMa through the Operations menu. Open the PuMa and select which type of publication you would like to link by double clicking the appropriate listing. A new window will appear; select the publication you desire from the list and click the View button to open it. Click the Links button at the top and select from the drop down menu the item you wish to link to the publication. A new window will appear, click the Add button; a searchable list of items will appear. Select the item you wish to link to the publication and click OK. Click Close. The linked item will now appear under a tab within that publication.
8. Linking Work Orders
   
   When a manual is linked to a part number that is to be included in a work order, you must be sure that the manual is up to date. If the manual is out of date, you will receive an error message and will not be able to create the work order until someone reviews that manual and determines whether or not it is still current.
9. Adding Documents to Publications
   
   Each of these publications, once created, will need to have the relevant documents or drawings added to them. Providing that you have all of the relevant manuals, drawings, and other documents already in electronic form on your hard drive, this is a simple process. If you do not have electronic/digital versions of these documents, they will have to be scanned into your system or otherwise acquired.
10. Add Documents From File:
1. Select from the publications menu the type of publication you wish to add documents to.
2. Choose an entry from the list and click the View button.
3. To add any document from your files, click the Docs button.
4. A new window titled [ Documents List ] will appear.
5. Click the Add button.
6. A new window titled Record View will appear.
7. Select from the drop down list the file you desire to attach to this publication.
8. Click OK
9. The document/file will now appear in the documents list.
10. Clicking the View button will open the document specified and you will be able to read or modify it accordingly.
11. Add Images:
1. Select from the publications menu the type of publication you wish to add documents to.
2. Choose an entry from the list and click the View button.
3. To add images from your files, click the Images button.
4. This will open the window “Pentagon 2000 IMAGEination”
5. From the File menu select “Attach New Image”. This will open a “Load Dialog” window from which you can select an image from your network or hard drive. Select the desired image and click Open.
6. An “Image Info” window will appear where you may enter in the relevant information and notation pertaining to the image.
7. Clicking OK will display the image in the IMAGEination window.