Assign Employee to Multiple Courses

Purpose: To describe the functionality of the Assign Employee to Multiple Courses feature within the Employee Training module.

This feature was designed to be used in situations where a single employee is required to take numerous courses at one time (i.e. a new hire or annual proficiency exams). Rather than having to open each course, create a training class to accommodate the one employee, and assign the employee to that one class; the Assign Employee to Multiple Courses feature makes the process much faster and easier. This feature allows training classes for numerous courses to be created and the employee to be enrolled in all of those classes in just a few clicks.

1. From the Employee Training Management Menu window, double-click Assign Employee To Multiple Courses.
   
   NOTE: This feature may also be accessed from the ribbon(n) display element where toolbars appear as tabs which (when selected) display buttons which act as menu selections or which may also expand to sub-menus or shortcut menu(n) in Pentagon, a display element where a toolbar contains buttons that (when selected) display a drop down menu containing selections which may also expand to sub-menus. Left-click Operations, go to Employee Training Management, and left-click Assign Employee To Multiple Courses.
2. The Assign User To Multiple Courses window will appear.
3. Identify the employee that needs to be assigned to multiple courses.
   
   NOTE: To complete the User field, the employee must be listed in the User List.
1. Left-click the User field.
2. The Users List search window will appear.
3. The appropriate user may be selected by double-clicking the applicable record or by highlighting the applicable record and left-clicking the OK button.
4. User's course schedulings section:
1. In the upper part of this section, a list of all training classes in which the employee has been enrolled will appear. 
2. In the lower part of this section, tabs indicating required skills, earned skills, and course topics will appear if applicable.
5. All Courses section
1. In the upper part of this section, a list of all courses available will appear.
2. In the lower part of this section (the Open Courses Schedulings section separates the upper and lower parts), the pre-required course is listed (if applicable) and tabs indicating required skills, earned skills, and course topics will appear if applicable.
6. Open Course Schedulings section
   
   Lists all training classes (1) that have a Status of "Open" or "Pending", (2) that have not been taken by the employee, (3) that have less than the max number of employees attending, and (4) for which the employee has met all prerequisite requirements.
7. Creating classes for multiple courses.
1. In the Open Courses section, left-click the line that corresponds to the course for which a training class needs to be created.
2. Left-click the single left arrow button to add a training class to the User's courses schedulings section.
   
   NOTE: Left-clicking the single left arrow both creates a training class with a Max Number of Employees equal to one and adds the employee to the training class.
8. Removing the employee from a training class
   
   NOTE: The employee may only be removed from a training class if the training class Status (fourth column) is not Closed and the Attendance Status (ninth column) is not Closed.
1. In the User's courses schedulings section, left-click the line that corresponds to the training class from which the employee needs to be removed.
2. Left-click the single right arrow button to remove the employee from the training class.
3. The training class from which the employee is removed will be moved to the Open Courses Schedulings section.
9. Adding the employee to existing training classes
1. In the Open Courses Schedulings section, left-click the line that corresponds to the existing training class to which the employee should be added.
2. Left-click the single left arrow button to add the employee to the training class.
3. The training class to which the employee is added will be moved to the User's courses schedulings section.
   
   The employee may be added to all existing training classes listed in the Open Courses Schedulings section by left-clicking the double left arrow button.